How to Ask for an Extra Bed in a Hotel

Travelling can be tiring, but when you finally reach your destination, all you want is a comfortable bed to sleep in. However, what if you have more people than beds? That’s where asking for an extra bed in your hotel room comes in. It may seem like a simple task, but it can be intimidating if you’re not used to it. In this article, we’ll go over the steps to make it a smooth and easy process.

If you’re short on time, here’s a quick answer to your question: Call the hotel directly or make a request while booking your room to ask for an extra bed.

Check the Hotel Policy

If you’re planning to ask for an extra bed in a hotel, the first step is to check the hotel policy. Most hotels have specific rules and guidelines when it comes to extra beds, so it’s important to read through these carefully before making a request. You can usually find this information on the hotel’s website or by contacting their customer service team.

Read the hotel policy before making a request

When checking the hotel policy, look for any specific instructions or requirements for requesting an extra bed. Some hotels may require you to make this request at the time of booking, while others may allow you to request it upon arrival. It’s also important to note any restrictions or limitations on the availability of extra beds, as some hotels may only have a limited number of these on hand.

By reading the hotel policy before making a request, you can ensure that you’re following the proper procedures and avoiding any potential issues or misunderstandings.

Check if there are extra charges for an extra bed

Another important factor to consider when asking for an extra bed in a hotel is whether or not there are any extra charges involved. Some hotels may offer these beds for free, while others may charge a fee for this service.

It’s important to check the hotel’s policy on extra charges before making a request, as this can help you budget accordingly and avoid any unexpected expenses. You can usually find this information on the hotel’s website or by contacting their customer service team.

Contact the Hotel Directly

Call or email the hotel

The best way to ask for an extra bed in a hotel is to contact the hotel directly. You can either call the hotel or send an email to their customer service department. It’s important to note that not all hotels offer extra beds, so it’s best to check with the hotel beforehand.

If you decide to call the hotel, be sure to have all the details of your reservation on hand. This includes your name, reservation number, and the dates of your stay. Be prepared to explain why you need an extra bed and how many people will be staying in the room. If you’re not comfortable speaking on the phone, you can always send an email to the hotel’s customer service department.

Be clear about your request and provide details

When you contact the hotel, it’s important to be clear about your request and provide as many details as possible. Let the hotel know that you need an extra bed and ask if this is possible. If the hotel does offer extra beds, ask about the cost and any restrictions that may apply.

If you’re traveling with children, be sure to mention their ages and if they will be sharing a bed with an adult. Some hotels have age restrictions for extra beds and may not be able to accommodate your request.

Remember to be polite and understanding if the hotel is unable to fulfill your request. They may be fully booked or unable to provide an extra bed due to safety regulations. In these cases, the hotel staff may be able to offer alternative solutions, such as a bigger room or a sofa bed.

Request an Extra Bed While Booking

If you are traveling with a group of friends or family, it is always a good idea to check if the hotel offers extra beds while booking online. Most hotels offer this as an option, but it is always best to double-check before you arrive. Here are some tips on how to request an extra bed while booking:

Check if the hotel offers extra beds while booking online

When booking a hotel room online, make sure to check if the hotel offers extra beds or roll-away beds. This information is usually listed on the hotel’s website under the room description or amenities section. If you cannot find this information, call the hotel and ask if they offer this service.

Some hotels charge an additional fee for extra beds, so it is important to factor this into your budget when making your reservation.

Provide details about the number of guests and room type

When making your reservation, be sure to provide accurate information about the number of guests staying in the room and the type of room you have booked. This will help the hotel staff prepare for your arrival and ensure that your room is equipped with the necessary bedding and amenities.

If you are unsure about the room type or number of guests, contact the hotel directly and ask for assistance. They will be happy to help you make the right arrangements for your stay.

Remember, it is always better to request an extra bed while booking to ensure that the hotel has enough time to prepare your room. If you wait until you arrive, there may not be any extra beds available, and you may be forced to sleep on the floor!

Be Polite and Respectful

Use polite language while making a request

When asking for an extra bed in a hotel, it’s important to remember that you are making a request from someone who is there to assist you. Therefore, using polite language is essential. Start by greeting the hotel staff with a smile and a friendly tone. Then, explain your situation and make your request politely. For example, “Excuse me, would it be possible to have an extra bed brought to my room, please?” is a polite and respectful way to make your request.

Be respectful of the hotel staff and their policies

It’s important to remember that hotel staff members have a job to do, and they are there to ensure that everyone has a comfortable and safe stay. Therefore, it’s important to be respectful of their policies and procedures. If the hotel has a policy regarding extra beds, be sure to ask about it politely and follow their instructions. If the hotel staff member informs you that they cannot fulfill your request, don’t argue or become upset. Instead, thank them for their time and ask if there are any other options available. Remember, being respectful and polite will increase your chances of receiving the help you need.

  • Always say “please” and “thank you” when making a request.
  • Use a friendly tone and a smile to show appreciation.
  • Don’t demand or become upset if your request cannot be fulfilled.

Remember, hotel staff members are there to assist you, and being polite and respectful will go a long way in ensuring a positive experience for everyone.

If you need further information or assistance, don’t hesitate to speak to the hotel’s front desk or concierge. They will be happy to assist you with any requests or questions you may have.

For more information on hotel etiquette and best practices, visit Travel and Leisure’s guide to hotel etiquette.

Follow Up

Confirm your request before checking in

After you’ve requested an extra bed in advance, it’s important to follow up with the hotel to ensure that they have received your request and that it has been noted in their system. You can do this by calling or emailing the hotel a few days before your scheduled check-in date. This way, you can avoid any surprises or confusion when you arrive at the hotel.

Ask for the status of your request upon arrival

When you arrive at the hotel, make sure to ask the front desk about the status of your request for an extra bed. Confirm that your request is noted in their system and that they have reserved an extra bed for you. If there are any issues or concerns, this is the time to address them.

It’s also a good idea to ask the hotel staff about the availability of an extra bed in case there were any last-minute changes or cancellations. If an extra bed is not available, you can discuss alternative options such as a rollaway bed or upgrading to a larger room.

Remember, communication is key when it comes to requesting an extra bed in a hotel. By following up with the hotel and confirming your request upon arrival, you can ensure a comfortable and stress-free stay.


Asking for an extra bed in a hotel may seem daunting at first, but it’s a common request that hotels deal with regularly. By following the steps outlined in this article, you can make the process smooth and easy. Remember to be polite and respectful while making your request, and double-check your request before arriving at the hotel. With these tips, you can ensure a comfortable and stress-free stay for you and your companions.

Similar Posts