Do You Put Hotel Information On Save The Dates?

Weddings are a joyous occasion, but they also come with a lot of planning and organization. One of the first steps in the wedding planning process is sending out save the dates to your guests. These little cards serve as a heads-up for your loved ones, letting them know the date and location of your big day.

But what about hotel information? Should you include it on your save the dates, or is that information better left for the formal invitations?

If you’re short on time, here’s a quick answer to your question: It’s generally not necessary to include hotel information on your save the dates. Save the dates are meant to be a simple, straightforward announcement of your wedding date and location.

Hotel details can be provided later on with your formal invitations or on your wedding website.

In this comprehensive article, we’ll dive deep into the etiquette and practicalities of including hotel information on save the dates. We’ll explore the pros and cons, discuss alternative options, and provide tips on how to effectively communicate accommodation details to your guests.

The Purpose of Save the Dates

Save the dates serve a crucial role in the wedding planning process. They are the first formal announcement that sets the stage for your big day and provides your guests with a heads-up about your upcoming nuptials.

While they may seem like a simple gesture, these pre-invitation cards carry a lot of weight and serve several important purposes.

A Simple Announcement

At its core, a save the date is a straightforward announcement informing your guests about your wedding date and location. It’s a gentle reminder to block off that particular day on their calendars and start making necessary arrangements to attend your celebration.

According to, a leading wedding planning resource, nearly 60% of couples send save the dates to their guests.

Setting the Tone for Your Wedding

Beyond the practical purpose of notifying guests, save the dates also provide an opportunity to set the tone for your wedding. The design, colors, and wording you choose can give your guests a sneak peek into the overall vibe and theme of your big day.

Are you going for a rustic, bohemian vibe or a more classic and elegant affair? Your save the date can hint at the aesthetic you’re aiming for, building anticipation and excitement among your loved ones. 😊

Allowing Guests to Plan Ahead

In today’s fast-paced world, where schedules are often packed months in advance, save the dates give your guests the chance to plan ahead. This is especially important for those who may need to make travel arrangements, request time off from work, or coordinate childcare.

According to a survey by WeddingWire, nearly 40% of couples send their save the dates between 6 to 12 months before their wedding date. This advance notice allows guests to make the necessary preparations and ensure their attendance at your special day.

While save the dates don’t typically include hotel information, they serve as the first official step in your wedding journey. By providing a simple announcement, setting the tone, and allowing guests to plan ahead, these little cards play a big role in ensuring a seamless and well-attended celebration.

So, don’t underestimate the power of a well-crafted save the date – it’s the first impression that sets the stage for your dream wedding! 👏🎉

Pros and Cons of Including Hotel Information on Save the Dates

Pros: Convenience for Out-of-Town Guests

One of the primary advantages of including hotel information on your save the dates is the convenience it provides for out-of-town guests. By providing details about recommended accommodations early on, you’re giving your loved ones ample time to plan their travel arrangements and secure their desired lodging.

This can be especially helpful for those traveling from afar or during peak seasons when hotel availability may be limited.

According to a survey by The Wedding Report, approximately 40% of wedding guests travel from out of town. 😮 By including hotel details on your save the dates, you’re making the planning process easier for a significant portion of your guest list.

This thoughtful gesture can go a long way in ensuring a stress-free experience for your guests, allowing them to focus on celebrating with you on your special day.

Cons: Cluttered Design and Potential Changes

While including hotel information on save the dates can be convenient, it’s important to consider the potential drawbacks as well. One of the main concerns is the risk of creating a cluttered and overwhelming design.

Save the dates are typically meant to be concise and visually appealing, providing just the essential details about the wedding date and location. 👀 Adding too much information, such as hotel details, can make the design feel cramped and detract from the overall aesthetic.

Another potential issue is the possibility of changes in hotel arrangements. Wedding planning can be a fluid process, and sometimes, initial hotel recommendations may need to be adjusted due to availability, pricing, or other factors.

If you include hotel information on your save the dates and later need to make changes, it could create confusion for your guests and require additional communication to clarify the updates.

According to a survey by Brides Magazine, nearly 20% of couples end up changing their hotel recommendations during the wedding planning process. 😮 To avoid potential issues, some couples choose to omit hotel information from their save the dates and instead provide it through other means, such as their wedding website or separate accommodation cards.

Pros Cons
  • Convenience for out-of-town guests
  • Ample time for travel planning
  • Helpful for peak seasons
  • Cluttered design
  • Potential changes in hotel arrangements
  • Confusion if updates are needed

Alternative Options for Communicating Hotel Details

While save the dates are a great way to give your guests a heads-up about your upcoming nuptials, they’re not the best place to share hotel information. There are better alternatives that allow you to provide more detailed information and make updates as needed. Here are three options to consider:

Wedding Website

Creating a wedding website is a fantastic way to share all the essential details with your guests, including hotel recommendations. According to a survey by The Knot, over 88% of couples now have a wedding website.

On your site, you can include a dedicated page for hotel information, complete with links to book rooms, maps, and any special rates or blocks you’ve arranged. Plus, it’s easy to update your website if plans change. 😊

Formal Invitations

While save the dates are meant to be brief, your formal wedding invitations offer more space to share important details like hotel recommendations. You can include a separate enclosure card or a section on the main invitation listing your preferred hotels, along with any negotiated group rates or booking codes.

According to, it’s perfectly acceptable (and expected!) to provide this information to your guests. 👍

Word of Mouth and Email

For a more personal touch, you can share hotel information with your guests directly via word of mouth or email. This approach works well for smaller weddings or if you have a specific group of out-of-town guests who need accommodation recommendations.

You can send a dedicated email with all the hotel details or simply mention it in conversation when the topic comes up. Don’t forget to follow up with a friendly reminder as the wedding date approaches! 😉

No matter which method you choose, the key is to provide your guests with clear, up-to-date information about where to stay for your big day. By using one (or a combination) of these alternative options, you can ensure everyone has the details they need without cluttering your save the dates.

Happy planning! 🎉

Tips for Effectively Sharing Hotel Information

Negotiate Group Rates

One of the best ways to save money on accommodations for your wedding guests is to negotiate group rates with hotels near your venue. Many hotels offer discounted room blocks for weddings, and the larger the block, the better the rate.

Don’t be afraid to shop around and compare prices from multiple hotels. According to The Knot, you can typically reserve 10-20% of the total rooms for your block. When contacting hotels, ask about their group rate policies, minimum room requirements, and any additional fees or perks they offer for wedding blocks.

Provide Multiple Options

Accommodate guests with different budgets and preferences by providing a range of hotel options. Consider a mix of higher-end, mid-range, and budget-friendly hotels near your venue. You can also include information on alternative accommodations like Airbnb or vacation rentals.

According to a study by WeddingWire, 😊 over 60% of couples provide two or more hotel options for their guests. Offering a variety of choices ensures that everyone can find something that suits their needs and budget.

Include Transportation Information

Don’t forget to include transportation details along with your hotel information. Provide clear directions from the airport or major highways to the hotels and wedding venue. If you’re arranging shuttle services or offering discounted ride-sharing codes, be sure to share those details as well.

According to a survey by The Knot, 👏 over 70% of couples provide transportation information to their guests. This small gesture can make a big difference in ensuring a smooth and stress-free experience for your loved ones.

By following these tips, you can effectively share hotel information with your guests, making it easier for them to plan their accommodations and enjoy your special day to the fullest. Remember, clear communication and consideration for your guests’ needs are key to creating a memorable and stress-free wedding experience for everyone involved.



While including hotel information on save the dates is not a traditional practice, it ultimately comes down to personal preference and the specific needs of your wedding. If you have a significant number of out-of-town guests, providing hotel details early on can be a thoughtful gesture.

However, it’s important to weigh the potential drawbacks, such as cluttered design and the possibility of changes.

Regardless of whether you choose to include hotel information on your save the dates or not, effective communication is key. Utilize alternative options like a wedding website, formal invitations, or word of mouth to ensure your guests have all the necessary accommodation details well in advance.

By considering the pros and cons and following the tips outlined in this article, you can make an informed decision that aligns with your wedding vision and ensures a seamless experience for your loved ones.

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